These are guidelines for individuals interested in attending online Sarbat meetings (e.g. Zoom video conferencing) during and after the Coronavirus pandemic.
We will share some meeting details via our social media channels (Facebook / Twitter) and/or via our newsletter (click here to subscribe). To join this meeting, you would need to download Zoom on your phone or open Zoom via your browser. You do not need to have a zoom account to be able to join the meeting, and it is completely free!
We have decided to have our meetings as password protected as they are volunteer-led. This is crucial so we are not overwhelmed by online trolls and bots (It has happened…), and only open the space up for our LGBT+ Sikhs and allies. So if you would like to join our meetings, please DM us on Facebook or Twitter, or email us at firstname.lastname@example.org or register using the Eventbrite link we create for each event and widely share it on our social media. Please do so at least two hours before the meeting is scheduled to begin. Once we hear from you, we will then share the unique Zoom link and password with you in the hour before the event is due to begin.
If it is the first time you are joining our meeting, we will ask you to tell us a little more about yourself and your motivations to join our event. This is important because we place the highest importance on making our events safe and secure. It helps cultivate trust and comfort amongst the attendees and facilitators alike. We understand it might be difficult for you to reveal personal information; please rest assured that your reply will be treated with utmost confidentiality by the event organisers.
Our priority is to keep our online meeting spaces safe, warm and kind to the best of our ability, so we request that everyone intending to join our meetings to please follow the following steps when joining the meeting.
- Please make your screen-name the same as on your social media or email (whichever channel you used to ask us for the meeting password) so we can be sure it’s you! If you’re using a different screen name, please let us know in advance so we can inform the relevant facilitator of the event.
- Feel free to add your pronouns in your screen name so everyone can respect your identity.
- Please have a look at Sarbat Code of Conduct – it applies equally to our online meetings. It was written over a decade ago but is as relevant today as it has ever been.
- Please feel free to switch off your video if you do not feel comfortable keeping it on.
- Please do not record the meeting in any form as it is vital to respect the confidentiality of the meeting and all participants.
Please keep in mind that these online events are not avenues to solicit relationships or partners, so please keep those interactions outside these spaces. Some of the content or stories shared might be triggering, so everyone should first and foremost keep their self-care in mind. If they need to address anything during or after the meeting, they are welcome to send a private message to the host or co-host. Please also note that while we will take every care to make the meeting safe and friendly, we are simply a group of volunteers facilitating a space for like-minded Sikh and LGBT+ individuals to come together and support each other. We are thus not responsible for any mishaps that may occur during or after a social. We expect all attendees to engage in responsible dialogue and demonstrate compassion towards each other.
Finally, we reserve the right to refuse entry to the meeting if an individual is not who they say they are, whose screen-names do not follow the guidelines above, or who has inappropriate material in their screen-name or display picture. We also reserve the right to remove participants if they do not follow our code of conduct. The decision of the facilitator is final.
We sincerely look forward to seeing you at our upcoming meetings and hope you enjoy your experience.
This guidance piece is put together by Shraddha Kaur and is based on the experiences of Sarbat members who have hosted and attended online meetings. we welcome your feedback to improve this guidance. Please get in touch with us at email@example.com if you have suggestions on how to make our online meetings as accessible and secure for our members and allies.